IT & Electronics HaryanaHaryana eProcurement

Selection of Service Provider for Scientific Conservation, Restoration and Preservation of fragile records and Manuscripts and Digitization of Physical Records

by Haryana Board Corporation

Estimated value
₹6 crore
₹6,00,00,000
EMD
₹12 lakh
Exemption allowed
Published
Sat, 17 Oct
3:00 pm
Bid submission closes
Mon, 16 Nov
2:30 pm· 23 days left
Bid opening
Fri, 20 Nov
3:00 pm

Tender details

Organisation: Haryana Board Corporation › HARTRON › Software Division
Location: Panchkula district, Haryana
Tender ID: 2026_HBC_555000_1
Reference no.: Hartron/SDD/2026/ARCH/DIGI/01
Category: IT & Electronics
Work description: Selection of Service Provider for Scientific Conservation, Restoration and Preservation of fragile records and Manuscripts and Digitization of Physical Records on Behalf of Archive Department, Haryana
Tender type: Open Tender
Tender category: Services · Miscellaneous Services
Form of contract: Works
Fee and EMD payment: Online
Source portal: Haryana eProcurement

Fees, EMD and value

Tender value: ₹6,00,00,000; 6 crore
EMD: ₹12,00,000; 12 lakh · Exemption allowed
Tender fee: ₹11,800; + ₹1,180 processing · Exemption allowed
Work location: Panchkula; PIN 134109
Period of work: 365 days
Bid validity: 180 days

Tender documents and BOQ

Notice inviting tender (NIT)

Selection of Service Provider for Scientific Conservation, Restoration and Preservation of fragile records and Manuscripts and Digitization of Physical Records on Behalf of Archive Department, Haryana
Tendernotice_1.pdf
107 KB

Work item documents

Commercial BOQ
CommercialEnvelope.rar
16 KB
NAI Digitizaton SOP
NAIDigitizationSOP.pdf
830 KB
Tender Document
TenderArchiveDigitizaton.pdf
5.0 MB

How to download these files

Haryana eProcurement asks you to type a security code (CAPTCHA) for each file, so the downloads happen on the portal.

Open Tenders by Organisation on Haryana eProcurement.
Click the number next to Haryana Board Corporation.
Find Tender ID 2026_HBC_555000_1 on that page (Ctrl+F, or "Find in page" on a phone) and click the tender's title.
Click the file you need, type the characters shown, and it downloads.

Important dates

Published
17 Oct 2026, 3:00 pm
Documents available from
17 Oct 2026, 3:00 pm
Bid submission opens
19 Oct 2026, 9:00 am
Pre-bid meetingNext
28 Oct 2026, 12:30 pm
Documents available until
16 Nov 2026, 2:30 pm
Bid submission closes
16 Nov 2026, 2:30 pm
Bid opening
20 Nov 2026, 3:00 pm

Tender inviting authority

MD, HARTRON

HARTRON, Bays no. 73-76, Sector-2, Panchkula, Haryana

Pre-bid meeting

28 Oct 2026, 12:30 pm

HARTRON PANCHKULA, Bays no. 73-76, Sector-2, Panchkula, Haryana

Everything published on the portalCovers, payment instruments, fee and EMD details, work item details and more

Basic Details

Organisation Chain: Haryana Board Corporation||HARTRON||Software Division
Tender Reference Number: Hartron/SDD/2026/ARCH/DIGI/01
Tender ID: 2026_HBC_555000_1
Withdrawal Allowed: Yes
Tender Type: Open Tender
Form Of Contract: Works
Tender Category: Services
No. of Covers: 2
General Technical Evaluation Allowed: No
ItemWise Technical Evaluation Allowed: No
Payment Mode: Online
Is Multi Currency Allowed For BOQ: No
Is Multi Currency Allowed For Fee: No
Allow Two Stage Bidding: No

Payment Instruments

Online Bankers

S.No	Bank Name
1	SBI Bank

Covers InformationNo. Of Covers - 2

Cover No	Cover Type	Description	Document Type
1	Fee/PreQual/Technical	Fee/PreQual/Technical	.pdf
2	Finance	Financial Bid	.xls
		Financial Bid	.pdf

Tender Fee DetailsTotal Fee in ₹ * - 12,980

Tender Fee in ₹: 11,800
Processing Fee in ₹: 1,180
Tender Fee Exemption Allowed: Yes

EMD Fee Details

EMD Amount in ₹: 12,00,000
EMD Exemption Allowed: Yes
EMD Fee Type: fixed

Work Item Details

Title: Selection of Service Provider for Scientific Conservation, Restoration and Preservation of fragile records and Manuscripts and Digitization of Physical Records
Work Description: Selection of Service Provider for Scientific Conservation, Restoration and Preservation of fragile records and Manuscripts and Digitization of Physical Records on Behalf of Archive Department, Haryana
NDA/Pre Qualification: As per NIT
Tender Value in ₹: 6,00,00,000
Product Category: Miscellaneous Services
Sub category: Digitizaton of Records
Contract Type: Rate Contract
Bid Validity(Days): 180
Period Of Work(Days): 365
Location: Panchkula
Pincode: 134109
Pre Bid Meeting Place: HARTRON PANCHKULA
Pre Bid Meeting Address: Bays no. 73-76, Sector-2, Panchkula, Haryana
Pre Bid Meeting Date: 28-Oct-2026 12:30 PM
Bid Opening Place: HARTRON PANCHKULA
Should Allow NDA Tender: No
Allow Preferential Bidder: No
Tenderer Class: III class

Critical Dates

Published Date: 17-Oct-2026 03:00 PM
Bid Opening Date: 20-Nov-2026 03:00 PM
Document Download / Sale Start Date: 17-Oct-2026 03:00 PM
Document Download / Sale End Date: 16-Nov-2026 02:30 PM
Bid Submission Start Date: 19-Oct-2026 09:00 AM
Bid Submission End Date: 16-Nov-2026 02:30 PM

Collected from Haryana eProcurement on 17 Oct 2026, 3:15 pm IST.

See the full details with a free account

Fees, EMD and tender value in full
Tender documents and BOQ (4 files)
Important dates, the tendering authority and the pre-bid meeting
Everything published on the portal

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How to bid

1Check the fees, EMD, dates and document list on this page to decide whether to bid.
2Download the tender documents and BOQ: open Tenders by Organisation on Haryana eProcurement, click Haryana Board Corporation and find Tender ID 2026_HBC_555000_1, then open it (each file asks for a CAPTCHA). Get any corrigenda too.
3Register on the portal as a bidder with a Class 3 Digital Signature Certificate (DSC), then upload your bid before the closing time.

New to bidding? Read E-Tender Haryana: How to Register and Bid on etenders.hry.nic.in, How to apply for government tenders in India, step by step and How to register and bid on eprocure.gov.in and other NIC portals.

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